EY Core Business Services - Administration - Group Secretary - Administrative Intermediate in Guangdong, China

Title: Core Business Services - Administration - Group Secretary - Administrative Intermediate

Location: CN-Guangdong-Shenzhen

Job Number: SHE000FR

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.


Key responsibilities

  • Responsible for department’s calendar management, making sure that all executive meetings are well scheduled;

  • Offering department members timely help in making travel plans and logistics arrangements for them;

  • Proactively facilitating internal and external communications by launching partners’ directions to consultants and clients, answering phones and directing incoming calls promptly and efficiently;

  • Well handling the department’s expense and reimbursement by handing bills to PIC/EIC on required time, and preparing expense report timely;

  • Maintaining a good public image of the department by preparing and editing outgoing correspondence such as letters, proposals, release and etc.;

  • Providing other administration supports for business if necessary.1. 负责部门日程会议安排;2. 负责部门同事的差旅安排;3. 负责上传下达部门领导(partner/Senior Manager)指示,收发部门重要文档材料;4. 提交相应报销资料,负责部门报销工作内容;5. 草拟编辑部门对外正式文件,维护部门良好形象;

To qualify for the role you must have

  1. Upgraded college degree holder or above, at least 1 years' relevant experience.

  2. CET-6 or above holder, candidates using written English in previous work are preferred

  3. Hands on PC skills including Word, Excel, PowerPoint and Chinese word processing.

  4. Good command of spoken and written Chinese Mandarin, proficiency in Cantonese will be an advantage.

  5. Independent, detail-minded, well-organized, with excellent communication and interpersonal skills