EY AWS_Project Coordinator _ Senior Associate in Kerala, India

Title: AWS_Project Coordinator _ Senior Associate

Location: IN-Kerala-Kochi

Job Number: GSS004GA

Job Summary:

  • The senior associate would be required to work in a team environment in delivering and managing the administrative needs of the projects for stakeholders

Essential Functions of the Job:

Key requirements

  • Resource with experience in project coordination

  • Strong organizational skills

  • Basic understanding of tools like Share point

Project management support

  • Put together project plan and provide weekly updates

  • Follow up on outstanding actions

  • Keeping team updated on movements and changes

  • Flag risks and concerns

DNAs

  • Set up DNA in EYHP content management system

  • Retire/expire and archive old content

  • Manage select approval aspects

Newsletter/leadership communication support

  • Template creation and management (Outlook)

  • Support select content creation (e.g. new hires list - names and photos)

  • Manage select approval aspects

  • Email layout setup & editions

  • Distribution

  • Chasing/following up basic people stories and creating an initial draft

  • Sending out Q&As for completion

GLMS Support

  • List modification

  • Authorization changes

  • Updating process documents

Webcast Support

  • Calendar planning (coordinating dates in the diary)

  • Logistics – room bookings, IT support, webcast booking form and briefings

  • Project co-ordination/management

  • Provide replay information and links post event

  • Manage invoicing and payment

SharePoint, CHS and EYHP

  • Updating pictures, elements of text

  • Managing links and removing/fixing broken ones

  • Downloading metrics and putting them into template

  • Posting HRS-related job postings to the HRS SharePoint site

  • Managing requests to join Yammer and SharePoint sites

  • CKR to SharePoint transition – managing certain aspects

Mailbox management

  • Email set up

  • Sending out emails

  • Monitoring inbox for feedback and questions – responding/forwarding to appropriate person/following up that response has been sent

  • Archiving

  • Transition from Lotus Notes to Outlook – setting up shared mailbox

Mailbox calendar management

  • Organize placeholders for various meetings

  • Issue invitation and call details

  • Manage invite updates/cancellations

Budget/invoices

  • Budget/WIP reports

  • Invoice processing

  • Handling invoicing & payment for 3rd party vendors

Design support

  • Working with the GSS on design of communication assets for toolkits

  • Liaise with Creative Services team for general design support eg getting PPT files made

  • file-naming conventions and style-guide related details

Other

  • Survey creation and data analysis

  • Working with SCORE (making content edits based on their feedback

  • Setting up and managing toolkits

Qualifications:

Knowledge and Skills Requirements:

  • The role requires someone who can manage a number of concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills.

  • Administration and organization

  • Enjoys problem solving

  • Able to prioritize effectively

  • Strong project management skills

  • Comfortable using IT database systems

  • Able to interact with senior management

  • Extremely organized and enjoys administration

  • Able to work in a team arrangement

  • Proficient in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook and Skype

Interpersonal skills

  • Excellent written and oral communication skills

  • A strong team player who is comfortable working collaboratively with others

  • Must be able to work virtually, and independently

  • Able to be diplomatic when dealing with clients

Flexibility

  • Respond well to deadlines and work outside of normal hours when required

  • Comfortable working on a number of activities concurrently

  • Able to work in a rapidly changing environment and prioritize accordingly

Key attributes

  • Professional and diplomatic communicator

  • Quality focused and takes pride in paying attention to detail

  • Self starter, who can manage with minimal direction

Job Requirements:

Supervision Responsibilities:

  • Project/Process Management

  • People Management

  • Leadership skills

  • Cross-train peers where appropriate

Education:

  • Any graduate or Post graduate

Experience:

  • 7 to 8 Years of work experience

  • At least a year of experience working in a team environment handling/ managing teams is preferred

Location: Kochi

Working Hours :

  • Open to work in shifts