EY Office Services Representative in Pittsburgh, Pennsylvania
Title: Office Services Representative
Job Number: PIT000Q4
Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.
Join our Enterprise Support Services (ESS) team and you will provide comprehensive, quality administrative and support services for all of our EY member firms. Our ESS professionals span a wide range of vital roles, from administrative support to facilities management, creative design, tax return processing, file management and emergency preparedness.
With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.
As Office Services/Hospitality & Workplace Services (H&WS) Representative, you'll be an integral part of the H&WS Team, and a pivotal force in managing its activities. You'll carry out various duties within office services, including setting up and supporting hospitality and meeting services. In addition, you'll prepare supplies for in-office hoteling clients, and maintain office equipment maintenance by completing documented set-up, maintenance and repair routines.
Manage various H&WS functions at EY sites, providing consistent, quality, and cost-effective services. Apply leading knowledge to protect the firm's assets and image, by maintaining a safe, functional and productive work environment
Perform specialized tasks as required (e.g., helping H&WS, box moves, external messenger services, record keeping, binding, faxing, photocopying, ordering business cards, books and periodicals)
Handle office procurement - ordering and tracking of supplies for staff, break room, and other office needs
Receive and track H&WS work order requests and dispatch work orders to maintenance staff
Understand and operate local office equipment, including audio and visual equipment
Set-up and prepare in-office hoteling work and meeting spaces that require audio and visual equipment, food and beverages for meetings.
Coordinate video teleconferences by reserving the equipment, space needed, confirming peripheral equipment is compatible with all sites, and is operational prior to meeting start time
Provide reception coverage including greeting and assisting guests of the office
Help with other facilities and hospitality functions as necessary
Recommend ways to improve processes and better manage expenses
May coordinate activities of office, hospitality, meeting and hoteling staff
To qualify, candidates must have:
Strong communication and customer service skills, required
Ability to manage multiple tasks in a fast-paced environment
In-depth knowledge of systems, tools and procedures related to office maintenance, hospitality, meeting and in-office hoteling services
Ability to learn and use EY Reserve and EY Workplace system tools, as needed
Knowledge of Microsoft Office
A minimum of 1-3 years related experience
High School diploma, or equivalent experience
Hours will be 7:30-4:30; flexibility with these hours needed.
Ernst & Young LLP, an equal employment opportunity employer (Females/Minorities/Protected Veterans/Disabled), values the diversity of our workforce and the knowledge of our people.