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EY Personal Assistant in Cape Town, South Africa

Personal Assistant

Core Business Services

Requisition # CAP0008S

Post Date 4 days ago

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

Brief Description of Role

Personal assistant to 5 Assurance Partners/Directors

Key responsibilities

  • diary management & associated logistics (catering, room, equipment, etc.)

  • travel arrangements - both local & international

  • generation of correspondence - responding to emails

  • screening of calls & handling of queries

  • client liaison - setup of extensive client meetings

  • preparation of presentations & single frame slides

  • liaison with Regional EY Offices

  • Timesheet Completion

Qualifications

  • secretarial diploma

  • more than 5 years experience in support of senior executive

Skills & behavioural attributes

  • above average secretarial skills

  • good organisational ability

  • good interpersonal skills - extensive people contact, both internal & external

  • good telephone etiquette

  • good computer skills - word, excel & PowerPoint; lotus notes

  • good time management skills & ability to prioritise

  • action-oriented & able to handle stress

  • travels extensively

  • strong teaming skills

  • strong prioritisation skills

  • must be energetic, committed & reliable

  • action-oriented & able to handle stress

  • able to handle confidential information with the utmost discretion

  • set high standards for self & able to get best results in all assigned tasks

  • demonstrate professionalism on a consistent basis - meet needs/requirements of clients, both internal & external

  • complete all work with care & accuracy - extensive attention to detail is given to ensure task completed in the most efficient & timely manner

  • demeanour is friendly, helpful & polite to build confidence that requests/requirements will be followed through & met

  • must be able to work without supervision,

  • able to deal with variable workload resulting in overtime being required periodically

  • able to develop strong relationships with key points of contact - internally & externally

  • good work ethic

Who we are

At Ernst & Young we support you in achieving your unique potential both personally and professionally. We give you stretching and rewarding experiences that keep you motivated, working in an atmosphere of integrity and teaming with some of the world's most successful companies. And while we encourage you to take personal responsibility for your career, we support you in your professional development in every way we can. You enjoy the flexibility to devote time to what matters to you, in your business and personal lives. At Ernst & Young you can be who you are and express your point of view, energy and enthusiasm, wherever you are in the world. It's how you make a difference.

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