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EY AWS_Senior Event Management Coordinator in Kochi, India

AWS_Senior Event Management Coordinator

Core Business Services

Requisition # IND00GLK

Post Date 3 days ago

MBAEvent Management Coordinator _ Senior AssociateLevel

Working as a member of the wider Event management CoE team, the successful candidate will focus on supporting different phases of planning and execution of an event, ensuring that every encounter delivers a personal experience for each stakeholder.

The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. The successful candidate will be responsible for supporting the delivery of the event activities.

This will include:

  • Support in the project management of marketing and events activities targeting both external and internal audiences including:

  • Event preparation

  • Participant management

  • Managing attendee communication

  • Facilitating vendor onboarding for events

  • Content and database management

  • Logistics and event execution

  • Event–related research and analysis

  • Support Event marketing communication

  • Post–event activities

  • Research for clients and marketing events.

  • Work with internal stakeholders and marketing contacts to coordinate the client invitation and nomination process.

  • Event delivery support for other programmes

  • Use of event management and CRM software systems

  • SharePoint management

  • Working with the Onshore Manager to support Internal and External Communications for marketing communication

  • Ensure on-time delivery & compliance to KPI’s

  • The ability to provide an input / guidance into creative mailings

  • Confidence to meet with virtual stakeholders to identify follow up activities

  • Driving commitment to ensure timely follow up & follow through on delivery

  • Supporting the onshore Manager with the Co-ordination of aligned campaigns by proactively driving specific elements such as videos, podcasts, web presence, instant mags and social media to a time critical deadline

  • Liaising with the business designers to drive website development for the key solution areas

Skills and attributes for success

  • Digital marketing skills

  • Excellent written and verbal communication skills

  • Good influencing and relationship building skills

  • The ability to prioritize & manage numerous tasks

  • Excellent customer management skills

  • Good marketing communications skills with a creative flair

  • High level of accuracy and attention to detail

  • Good measurement reporting skills

  • Strong social media connectivity / skills

  • Analytical

  • Interpersonal communication skills

  • Excellent client service mind-set

  • Ability to own virtual strong client relationships

  • Financial skills (General Maths)

  • Discipline – organisational skills

  • Planning

  • IT & Time Management skills

  • Ability to cope with pressure

  • Administration and organization

  • Attention to details- Focused, observant and thorough and strives for best in quality

  • Analytical by nature with a proactive view toward solving problems

  • Excellent project management skills – critical in a virtual role

  • Aptitude for learning marketing tools and processes

  • Creative abilities

  • Designing invitations and working with designers

  • Interpersonal skills

  • Excellent communication and interpersonal skills

  • Strong team player who enjoys working collaboratively with others

  • Must be able to work virtually and independently

  • Ability to be diplomatic when dealing with clients

  • Problem-solver and resourceful with a can-do attitude

  • Flexibility

  • Can multi-task with ease on simultaneous assignments in a high-volume environment

  • Flexible with working hours based on stakeholder requirement

  • Responds well to feedback

  • Can pivot to new priorities as they arise

  • Comfortable with deadline-driven projects

  • Able to work outside of normal hours when required

  • Able to reprioritize work based on changing requests from the client key attributes

  • Professional and diplomatic communicator

  • Quality focused and takes pride in paying attention to detail

  • Self-starter, who can work autonomously with minimal direction

  • Proactive and forward thinking (executes well and thinking of next steps and/or ways to improve the process)

  • Able to interact with senior management and internal clients from distant locations via email, phone and instant message

  • Extremely organized and enjoys administration

  • Able to work in a team arrangement

  • Advanced level of experience in MS Office (Word, Excel, Visio & PowerPoint) and working knowledge of Outlook and Skype

  • Excel at spoken and written English in a global environment. Needs to have experience communicating with various cultures and to be able to articulate and grasp information in a very diverse environment where we deal with multiple accents and versions of English across the globe

Job Requirements:

Education:

  • Graduate in any related discipline e.g. Marketing, Business Studies or creatively similar

Experience:

  • 5 to 8 Years in BPO services/Project Co-Ordination.

  • Experience in multiple systems and applications

  • Experience of working in a Marketing environment

  • Experience working with clients from different countries

  • Experience working in a business where the primary spoken language is English.

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