EY Executive Assistant in Montréal, Canada

Executive Assistant

Core Business Services

Requisition # MON001QD

Post Date Oct 05, 2018

EY's people in more than 150 countries are committed to operating with integrity, quality and professionalism in the provision of audit, tax and transaction advisory services. We strive to help all of our people achieve their professional and personal goals through an inclusive environment that values everyone's contributions, appreciates diversity of thought, fosters growth, and provides continuous opportunities for development. Recognized as one of Canada's top employers, EY continually strives to be a great place to work.

EY currently has an opening for an Executive Assistant, in our Business Support Centre.

The Executive Assistant provides full administrative support to our management team of client serving professionals. This individual has the ability to demonstrate a standard of excellence, enjoys challenges, and is results-driven. The incumbent must also be highly motivated and demonstrate the ability to use his/her own initiative and manage time effectively.

Areas ofresponsibility:

  • Document preparation and management: Formats and edits letters, memos, reports andpresentations from draft stage to client-ready work. Uses independentjudgment to compose general, non-technical business documents. Is privyto, and must protect, confidential materials. Follows an organized filing/documentmanagement process for electronic and paper documents.

  • Financialmanagement support: Has in-depth knowledge of, and performs tasks supporting theclient engagement management process including, understanding ofindependence regulations, using appropriate tools to open client andengagement codes and ensures compliance of time and expensetracking/reporting.

  • Billings: Assists engagement teams withclient billings by liaising with the financial management group to processWork in Process (WIP) system reports, tracking expenses, drafting andfinalizing invoices, time transfers and relieving WIP

  • Time management: Establishes a systematic methodfor self and others to track time commitments and the completion of tasksbased on clients' preferences.

  • Meeting coordination: Coordinatesand makes arrangements for on-site and off-site meetings and eventsincluding logistics (e.g., communication, location, meals, equipment,materials, RSVPs, and travel).

  • Travel planning: Coordinatescost-effective and sometimes complex domestic and international travelarrangements and itineraries for individuals and groups.

  • Other duties as required

Otherresponsibilities:

· Participate in coordinating internal and external activities

· Update various databases

To qualify,candidates must have:

  • Minimum 3 years relatedexperience in an administrative role/environment preferred

  • Post-secondary education

  • Fluencyin both English and French, essential

  • Proficient in Word, Excel,PowerPoint, with an aptitude to learn standard firm software and otherrelevant applicants and technical/office equipment at an intermediatelevel

  • General understanding offinancial principles as it relates to the billing of chargeable time

  • Proven ability to differentiatewhen to take action independently or to partner as a team

  • Ability to multi-task and meetmultiple and/or unexpected deadlines in a demanding environment

  • Demonstrates sound judgmentregarding confidential and sensitive matters

EY is committed to inclusiveness, equity and accessibility. We encourage all qualified candidates toapply.