EY Executive Assistant in Montréal, Canada

Executive Assistant

Core Business Services

Requisition # MON001Q4

Post Date Oct 04, 2018

EY's people in more than 150 countries are committed to operating with integrity, quality and professionalism in the provision of audit, tax and transaction advisory services. We strive to help all of our people achieve their professional and personal goals through an inclusive environment that values everyone's contributions, appreciates diversity of thought, fosters growth, and provides continuous opportunities for development. Recognized as one of Canada's top employers, EY continually strives to be a great place to work.

EY currently has an opening for an Executive Assistant:

The Executive Assistant provides full administrative support to a management team of client serving executives. This individual has the ability to demonstrate a standard of excellence, enjoys challenges, and is results-driven. The incumbent must also be highly motivated and demonstrate the ability to use his/her own initiative and manage time effectively.

Responsibilities:

  • Document Preparation &Management: Formats and edits letters, memos, reports and presentations from draftstage to client-ready work. Uses independent judgment to compose general,non-technical business documents. Is privy to, and must protect,confidential materials. Follows an organized filing/document managementprocess for electronic and paper documents.

  • Financial ManagementSupport: Hasin-depth knowledge of, and performs tasks supporting the client engagementmanagement process including, understanding of independence regulations,using appropriate tools to open client and engagement codes and ensurescompliance of time and expense tracking/reporting.

  • Billings: Assists partners and theirengagement team with client billings by liaising with the financialmanagement group to process Work in Process (WIP) system reports, trackingexpenses, drafting and finalizing invoices, time transfers and relievingWIP

  • Time and CalendarManagement: Establishes a systematic method for self and others to track timecommitments and the completion of tasks based on clients' preferences.Independently manages multiple calendars by scheduling appointments,anticipating needs, changes and rearranging meetings as appropriate.

  • Meeting Coordination: Coordinates and makesarrangements for on-site and off-site meetings and events includinglogistics (e.g., communication, location, meals, equipment, materials,RSVPs, and travel.).

  • Travel Planning: Coordinates cost-effectiveand sometimes complex domestic and international travel arrangements anditineraries for individuals and groups.

  • Client Relationship Management: Regularly meets with clientserving executives to obtain a strong understanding of their needs.Develops and maintains relationships with internal and external clients tounderstand the business and client needs.

  • Other duties as required

Other Responsibilitiesmay include:

  • Managing internal andexternal events calendar

  • Participating incoordination of internal/external events

  • Managing the sponsorship anddonation requests

  • Updating various databases

Toqualify, candidates must have:

  • Minimum 3 years relatedexperience in an administrative role/environment preferred

  • Bilingual (English/French) is a must

  • Post-secondary education(preferred)

  • Proficient in Word, Excel,PowerPoint, with an aptitude to learn standard firm software and otherrelevant applicants and technical/office equipment at an intermediatelevel

  • Knowledge of SAP and Concuran asset

  • General understanding offinancial principles as it relates to the billing of chargeable time

  • Proven ability todifferentiate when to take action independently or to partner as a team

  • Ability to multi-task andmeet multiple and/or unexpected deadlines in a demanding environment

  • Demonstrates sound judgmentregarding confidential and sensitive matters

EY is committed to inclusiveness, equity and accessibility. We encourage all qualified candidates toapply.