EY CIS Cluster Real Estate Leader in Moscow, Russia
CIS Cluster Real Estate Leader
Core Business Services
Requisition # MOS0006A
Post Date May 18, 2018
From its decentralized beginning in 2010, EY Procurement has grown in to a global team with approximately 400 professionals in over 30 countries, of which 125 are based in India and Argentina as part of our shared services locations, and with US$8.0 billion of spend under management. Over the years, our Procurement professionals have become trusted business advisors who are connected and responsive and who bring insights to support EY’s ambition of becoming the best brand by 2020.
We believe that value delivery comes in many different forms. Not only do we focus on cost reduction but equally on delivering brand value – innovation, people engagement, stakeholder and end-user experience, risk mitigation, and top line revenue growth – to name but a few. As for innovation, it is a key part of our strategy and culture, and all our teams focus on how to bring innovation to EY from automating the processes they manage to introducing innovative approaches to our sourcing strategies.
In recent years, Procurement has also set its sights on developing EY’s Diversity & Inclusive (D&I) Procurement program. We actively identify, develop and do business with diverse suppliers as an integral component of our strategic sourcing and procurement activities.
The Procurement organization consists of four global categories - Technology Sourcing, Travel Services, Meetings & Events, Real Estate and Products & Services.
CIS Cluster Real Estate Leader
Real Estate Services is responsible for a number of areas including property acquisition and disposal, management of all capital projects related to Real Estate and any capital project over $1m.
The CIS cluster Real Estate Leader (CREL) role is responsible for supporting the Real Estate team in the provision and effective leadership of EY’s real estate in the CIS cluster comprising c.37,000 m² of occupied office space across 25+ locations in the CIS cluster.
The CIS Cluster Real Estate role is required principally to lead on all property acquisition projects across the cluster. This work includes the expansion of offices, relocation of offices and renegotiation of existing leases. This also includes the management of all lease amendments working with Real Estate legal counsel. Furthermore the role will be responsible for Leasehold management and accuracy or reporting. The CIS Cluster Real Estate role reports into the CESA Regional Real Estate Leader.
The CESA Regional Real Estate Leader is responsible for the implementation and execution of the Real Estate Servives strategy, supported by the CIS Cluster Real Estate Leader who will work with both internal and external parties to deliver on business requirements and strategically manage the portfolio.
Your key responsibilities
Leading management of transaction projects
Main point of liaison and management or our brokers and lawyers to deliver transactions for the CIS cluster including agreeing strategy, delivering detailed heads of terms, effective due diligence and all approvals in the process including risk, independence and business sign off
Act as an initial point of contact for the business related to day to property matters to ensure effective delivery in line with business objectives and wider firm and Real Estate Services strategy
Regular formal updates to the CESA Real Estate Leader as Strategy leader for the CESA region but the expectation is the delivery of each project within the scope noted will sit with CIS cluster Real Estate Leader
Managing the existing property portfolio
Overall management of all property related matters for the CIS cluster properties including all sub-letting and lease variations including the legal documentation required to support these
Manage the relationship and delivery of any outsourced building management contracts and liaison with Facilities Management where applicable.
Act as a point of contact (internally & externally) for all technical property related matters and acting as the subject matter expert on our leasehold obligations
Manage all leasehold information on databases and reports as required including the management of Tririga:
Ensuring that accurate information is provided to maintain the Tririga database and independence systems such as BRET
Monitoring critical dates within the portfolio and flagging up potential opportunities and risks to the CESA Regional Real Estate Leader as required
Finance and reporting
Lead on the preparation and monitoring operational expenditure budgets for property in the CIS cluster (including rent, building charges etc), sub-tenant income and provisions (including but not limited to dilapidations and vacant property)
Ensure that all expenditure aligns with operational budget and ensure exceptions are raised in a timely manner with Leadership, CESA Regional Real Estate Leader and the Area Real Estate Leader
Monitoring the financial and operational compliance of those parties employed by EY to manage service charge and building operations (eg. managing agents)
Develop & maintain strong business relationships both internally and externally with the ultimate aims of ensuring business alignment and extracting maximum value for the benefit of all stakeholders and ultimately the firm
Participate in regional and global initiatives and develop a network of contacts (both internally and externally) to ensure best practice and market initiatives associated with real estate and FM operations are continuously brought to the attention of senior management.
- Ensure effective metrics are in place to enable accurate analysis and reporting on all real estate operations thus enabling a proactive continuous improvement programme.
Business Continuity Planning
- Support as required in the planning, updating, implementation and recovery phase of the Real Estate element of the firm's Business Continuity Plan in the combined regions; this may include liaising with all FM contractors and sub-contractors involved in the provision of the services to EY across the firm’s regional property portfolio
Skills and attributes for success
Strategic thinker with an analytical mind
Ability to assess the bigger picture and propose alternate and innovative solutions
Ability to operate calmly under pressure and manage competing priorities
Strong customer focus
Strong influencing skills
Strong personal awareness and credibility
Strong communication skills (oral/written)
Strong relationship management skills
Strong project management skills with the ability to lead and motivate multi-disciplinary teams.
Appreciation of business administration and financial planning & budgeting
Strong negotiation skills and commercially astute
Understanding of continuous improvement methodologies
Enthusiastic, committed and determined
Sense of humour
Eye for detail
To qualify for the role you must have
Experience in managing property in a large partnership or financial institution of comparable size and complexity and within a regional and/or global environment.
Knowledge of real estate and property management including for example, portfolio management, project/space planning and management of programmes to time, budget and quality.
Experience of acquisition of new offices at a scale appropriate to EY and specifically in the CIS cluster.
Statutory Compliance: Good understanding of statutory compliance and Real Estate legislation
Codes of conduct: Good understanding of related codes of conducts (eg. RICS), and general statutory compliance (eg, Health & Safety)
Professional qualifications: Diploma or degree level in a relevant subject or professional membership of relevant governing body.
Ideally, you’ll also have
At least 5 years’ experience in a similar role with another multi-national or global organisation
Experience in working across borders with dynamic teams and leveraging outsourced services providers to deliver on transactions and projects
What working at EY offers
We offer a competitive remuneration package where you’ll be rewarded for your individual and team performance. Our comprehensive Total Rewards package includes support for flexible working and career development, and with FlexEY you can select benefits that suit your needs, covering holidays, health and well-being, insurance, savings and a wide range of discounts, offers and promotions. Plus, we offer:
Support, coaching and feedback from some of the most engaging colleagues around
Opportunities to develop new skills and progress your career
The freedom and flexibility to handle your role in a way that’s right for you
EY is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While our client-facing professionals can be required to travel regularly, and at times be based at client sites, our flexible working arrangements can help you to achieve a lifestyle balance.
As a global leader in assurance, tax, transaction and advisory services, we’re using the finance products, expertise and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality.
If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.
Build your legacy with us.