EY Contract Administration and Legal Support Associate in New Orleans, Louisiana

Contract Administration and Legal Support Associate

Core Business Services

Requisition # DAL005YU

Post Date Nov 06, 2018

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.

Join our Enterprise Support Services (ESS) team and you will provide comprehensive, quality administrative and support services for all of our EY member firms. Our ESS professionals span a wide range of vital roles, from administrative support to facilities management, creative design, tax return processing, file management and emergency preparedness.

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

Job Summary:

The Contract Administration and Legal Support Associate (“CALS Associate”) assists in the daily management of contractual agreements with external vendors for specific categories or types of engagement such as subcontractors and consultants. Management of these agreements includes management of the work flow process, facilitation of negotiation and execution of the contract. This role also assists with internal consultations with subject matter experts for data privacy, independence and others, as needed. CALS Associates regularly interface with attorneys in the General Counsel’s Office (“GCO”), Directors and Partners within the firm. CALS Associates are also the key point of contact with external vendor executives during the contract negotiation process.

Key Responsibilities:

  • Understand and apply key requirements of thefirm's risk and procurement policiesas well as external regulator independence rules governing firm activities

  • Generate draft contractual agreements and facilitate negotiations for the procurement of various products and/or services in accordance with firm guidelines, policies and procedures

  • Partner with internal customers/professionals to make certain business needs are met and the firm's risk is mitigated when entering into agreements with vendors

  • Review contracts proposed by vendors for inclusion of appropriate Ernst & Young (“EY”) approved language as advised by GCO as well as review terms, pricing and billing arrangements

  • Escalate concerns related to the contract review to GCO, as necessary

  • Liaise between EY personnel, other members of the risk management team, and various functional areas within the firm (e.g., Independence, GCO, Procurement)

  • Perform initial review of submissions from EY employees and evaluate completeness, accuracy and appropriateness of proposed transaction/requests

  • Facilitate and drive the contracting process to completion by following up on requests with functional area leadership, GCO, risk management, EY employees and external vendor personnel

  • Escalate matters and/or sensitive transactions requiring more experienced individuals to respond or process

  • Participate in meetings with functional area leadership, GCO and risk management

  • Use analytical and project management methodology to execute projects

  • Conduct training and/or educate client engagement teams on key submission requirements

To qualify, candidates must have:

  • Excellent communication skills, both oral and written

  • Excellent attention to detail for the purpose of contract review and negotiation

  • Excellent interpersonal and customer service skills

  • Ability to understand and interpret EY policies and guidelines

  • Ability to learn and understand the firm and regulators’ independence rules and policies as well as familiarity with other risk management initiatives

  • Ability to successfully manage multiple tasks and activities in a timely manner and be responsible for specific outcomes

  • Ability to interface with EY personnel at all levels

  • Ability to demonstrate knowledge of area of operations and communicate processes, identify issues, and provide solutions to mitigate risk to the firm

  • Ability to plan and organize own work, with little supervision

  • Ability to perform routine reporting (i.e., status updates) for current work and any escalations

  • Positive attitude and approach, willingness to accept new challenges, flexibility and acceptance of change

  • Commitment to delivering quality work, willingness to team with others and contribute to a positive work environment

  • Bachelor’s degree or equivalent work experience

  • Certain assignments may require Secret Government Security Clearance

  • Approximately 1-3 years related experience

  • Paralegal and/or formal legal education is a plus

Ernst & Young LLP, an equal employment opportunity employer (Females/Minorities/Protected Veterans/Disabled), values the diversity of our workforce and the knowledge of our people.