EY Receptionist - Arabic Speaker in Safat, Kuwait
Receptionist - Arabic Speaker
Core Business Services
Requisition # SAF000NU
Post Date Apr 03, 2018
This role is responsible for meeting and greeting both external and internal visitors to the office in addition to handling all incoming calls with courtesy and professionalism in accordance with the Reception and
Switchboard Guidelines Manual. This role also handles all meeting room bookings and reservations
efficiently and promptly.
Main Role and Responsibilities
Appropriate business attire and professional image/appearance; well groomed, neatly done hair and make-up
Meet and greet visitors and clients in a pleasant, professional and courteous manner
Convey visitor arrival promptly to the appropriate individual and meet or escort the visitor to the meeting room, extending offer to refreshments, tea/coffee etc.
Ensure reception area and meeting rooms are clean and in order throughout the day and ready for the next meeting
Provide visitor badges to guests/clients, when required
Answer all incoming internal/external calls promptly and in a professional and courteous manner
Screen calls to ascertain caller name and call purpose before redirecting them, especially for calls with unclear purpose (sales, market/staff intelligence gathering, etc.)
Ensure callers are connected/redirected to the right person promptly, or accurately take a verbal message and relay it to the appropriate person in a timely manner
Connect international business calls on behalf of staff requiring this service in the office
Meeting Room Booking/Reservation
Manage and confirm meeting room bookings/reservations requests via calendar invites
Reconfirm all bookings/reservations on a daily basis
Ensure booking cancellations are actioned and updated promptly, allowing rooms to be available for other bookings
- Manage meeting arrangements and logistics, event preparations, plan catering needs and requirements, etc.
The job description is intended as a guide to reflect the principal purpose of the job/role. It is not an all-inclusive listing of the required responsibilities as these may vary slightly from one location to another. The position holder will perform other responsibilities and tasks as required to achieve the agreed