EY Personal Assistant Finance & Project Coordination in Belgium
Personal Assistant Finance & Project Coordination
Core Business Services
Requisition # BEL001C0
Post Date Oct 22, 2018
We are looking for a capable professional to combine finance support responsibilities with administrative tasks (the latter similar to the role of Personal Assistant). He / she will act as the right hand of one of our partners in the Advisory division of EY. The position is meant to provide day to day support, allowing the Partner to fully focus on the business aspects of the job, while the operational and administrative follow up of the ongoing projects is covered in a professional and thorough manner.
An important part of the role will be dedicated to specific tasks, supporting the partner’s consulting activities:
Create new clients in the system
Draft contracts/client proposals using existing EY templates
Input and update contact details in the system
Support with submitting timesheets and expense notes
Support with follow-up of projects from A to Z:
Insert data in internal CRM tool and adjust as needed
Follow-up on contracts and other official documents
Monitor client hours and expenses
Assist with preparation of invoices and follow-up of collection
Moreover, your job will include, in a lesser degree, administrative tasks:
Manage agenda & email
Arrange travel and accommodation for business trips
Organize various internal and external meetings
Handle incoming calls
Act as a back-up to other management assistants in the team
Various related administrative and support tasks as required.
The skills and experience we are looking for:
Degree in a relevant field or equivalent by experience
Experience (0 – 8 years) in a similar support role (finance assistant, executive assistant, management assistant, personal assistant, team assistant, office manager)
Fluency in Dutch / French, and solid level of business English
Excellent knowledge of the MS Office package (Word, Excel, PowerPoint, Outlook)
Good communication skills and proactive attitude
Hands-on and well organized, sense of responsibility, eager to learn
Experience in a professional services firm, in a law office or in the financial services industry is a major differentiator.
What working at EY offers:this is a permanent role (NOT interim) based in our offices in Diegem, which are conveniently located within walking distance from the train station.
We offer a flexible working arrangement, including the option of working one day per week from home, and a short day on Fridays (until 15 00 h).
Moreover, you will join a renowned, prestigious global organization and ‘learn on the job’ from more experienced professionals in our team.
Our commitment to Diversity & Inclusion
At EY we are passionate about diversity and inclusion, and we support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.